Friday, August 23, 2013

All mails at one Inbox

All mails

Let’s admit that usually all of us have several email accounts or we enroll to numerous email accounts for different use. I am guilty; I have 3 email accounts,

· A Gmail account 1 for private usage,

· A Hotmail account for signups on various sites (Facebook, Pinetrest, newsletters etc.) and

· An Additional Gmail account 2 is the old one that I do not use any longer but still get emails on.

Now it’s a freakishly annoying task to go to each mailbox and check for the arrival of a new mail. What if all could be checked at one place? What if that once place is one of the inbox of these 3 accounts? Will it not be awesome that all your emails from different email accounts come to a single inbox without using any Third party software like Microsoft outlook? Microsoft outlook can be configured to collect mails from all your email accounts but then it will be accessible only on that local machine where MS outlook runs, you might still have to check all email accounts individually on your cell phone or a tab.

Let’s know the solution to this by demonstrating how I overcome this problem. I decided that the Gmail account 1 will always be my primary account and all the new emails from Gmail account 2 and Hotmail will flow into Gmail account 1.

· One advantage of doing this is that you can reply using the same email accounts from Gmail account 1 to the emails that are flowing in from another accounts, awesomeeeeee!!

· We also will be setting up a way that will allow to classify where an email has come from by just looking at the email subject in Gmail account 1

Step 1 – Setting up Gmail account 2 to forward any new incoming email to Gmail account 1

a. Click the gear icon, the top right.

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b. Select Settings.

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c. Click the Forwarding and POP/IMAP tab.

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d. From the first drop-down menu in the "Forwarding" section, select 'Add a Forwarding Address.'

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e. Enter the email address to which you'd like your messages forwarded, in my case its Gmail Account 1.

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f. Google will send verification to that email address.

g. Open the forwarding email account and find the confirmation message.

h. Click the verification link in that email.

i. Back in Gmail account 2, select the 'Forward a copy of incoming mail to...' option and select your forwarding address from the drop-down menu.

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j. Select the action you'd like your messages to take from the drop-down menu. You can choose to keep Gmail's copy of the message in your inbox, or you can send it automatically to All Mail or Trash.

k. Click Save Changes.

Step 2 – Setting up Outlook (Hotmail) account to forward any new incoming email to Gmail account 1

a. Click the gear icon, the top right.

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b. Select ‘More mail Settings’

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c. Select ‘Email Forwarding’

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d. Select the radio button for ‘Forward your mail to the following email accounts’

e. And add the email ID on which you want these mails to be forwarded to

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f. You can choose to keep a copy of the message in outlook.com also

g. Press ‘Done’ button

Step 3 – Setup an identification method of the source of the email in primary gmail account.

a. Head back to your primary Gmail account, Gmail account 1

b. Click the gear icon, the top right.

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c. Select Settings.

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d. Select ‘Labels’

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e. Select ‘Create New Label’

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f. Create 2 new labels ‘Hotmail’ and ‘Gmail Old’ or anything you like,

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Don’t worry about the nest label, you can leave it blank and click ‘Create’

g. Go to ‘Filters’ setting Page

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h. Click on ‘Create a new Filter’

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i. In ‘To’ text box, enter the Hotmail (Outlook) email ID and click ‘Create filter with this search’ at bottom

j. On next page, select ‘Apply the label’ and choose the label ‘Hotmail’ which we just created

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k. Click on ‘Create Filter’

l. Repeat the process for Gmail account 1

Well there you go, all setup. Now you can check all emails from 3 different email accounts at one single inbox. Do let me know if it does not work as expected.